 
© 1990-2010 Seagull Software. |
The system incorporates state-of-the-art transaction processing techniques to optimise high volume general accounting, distribution and manufacturing functions. The system has features designed to simplify business account requirements, while still providing a powerful management information tool. System Features A Multi-User System This is a true multi-user system supporting multiple PC's, terminals and printers. Data and record locking techniques prevent two or more people from trying to update the same element of data simultaneously. This is essential for safe and successful multi-user operation. A Multi-Language System The system offers the ability to have multiple languages for user interaction. A user-definable translation table allows different users to have the software display screen prompts in the language of their choice. Multiple Operating Systems A further example of system's flexibility is in the range of operating systems that may be used. It operates under most of the popular operating systems and computers, taking maximum advantage of the features these operating systems offer. A single software solution satisfies, for example, the needs of both the head office using a server running e.g. Linux or Unix, a branch office on e.g. a Windows LAN, and at a depot on a single-user PC using e.g Windows 2000. Terminal & Printer Flexibility A set of utilities enables most terminals and printers to be connected to the system. These utilities allow existing terminals and printers to be used on a new computer system or to add new devices to an existing system, leading to a lowering in overall hardware investment. System Integration Each module may be used independently or may be integrated into a comprehensive Accounting, Distribution and Manufacturing System. Multiple Companies, Branches and Warehouses All modules accommodate multiple companies and, if required, multiple branches within these companies. Each of these branches may hold stock in multiple warehouses. These features allow the effective processing of data for many companies on one system. On Demand Data Processing In addition to operating interactively via on-line workstations, you may do tasks on demand. They may be undertaken as circumstances necessitate. This is the freedom and operational flexibility that an effective software solution provides. Passwords For Data Security To protect information from unauthorised access, the system uses various levels of passwords for each computer user. The use of passwords is designed to make information secure and available only to those people who have the authority to access it. Whenever a password is entered into the computer, the system makes a note (or log) of the user, password, date and time. This results in complete control over data. Multiple Paths Into Optimized Data The system automatically keeps data in an ordered state giving you immediate access to information. Audit Trails Audit trails provide a complete transaction log of what has occurred in the system. In addition, the system stamps each transaction with a unique audit number as a double check. Audit trails are designed to show exactly which transactions have been entered and processed by the system so that it is possible to back track and analyse earlier transactions. Audit trails also act as a deterrent against unauthorised use and manipulation of data. They are a prerequisite for computer based auditing purposes. Management Information Profiling Management may select the required depth of information analysis. For example, sales can be analysed, at branch level, product group level or as an individual element. This feature helps focus on those key elements of information that are important, while still accumulating the remainder of the information in larger groupings. System Menus Menus are used as a guide to the available functions and to select options. Losing track requires one keystroke to return to the previous menu. As users become more proficient the menus can be bypassed allowing for fast movement from module to module. The menus remain available for new users and for training purposes. System Prompts Extensive prompts are provided which guide you through each function, and also indicate when the system is processing data. You are provided with extensive documentation in the form of on-line help screens and comprehensive well presented manuals. Scanning The powerful scanning feature enables any element of masterfile data to be found without knowing the number or looking up a masterfile listing. Merely by pressing one key, you can scan through a file in various sequences until the data is located. Exception-Based Reporting And Previewing The system has an excellent exception based reporting and previewing facility which provides you with accurate and concise reports. It is often unnecessary to print this data and therefore a screen for pre-viewing reports is provided. Certain reports that must be printed are safe-guarded and cannot be previewed or deleted by unauthorised users. Soft Screens The data input screens are highly flexible and allow you to move freely in any sequence required. Pre-Loaded Data Fields To reduce the amount of data to be entered, fields are pre-loaded with the most frequently used information for example, if company 01 and branch 01 are the main company and branch combination, then 01/01 will be pre-loaded. This facility reduces the amount of repetitive data to be entered and hence improves productivity. System Back-Up A mechanism is provided to ensure that all data is securely backed up. Back-up is an area where chances cannot be taken and is, therefore, obligatory. The system double checks to ensure that this function is being done regularly. Report Writer and Application Builder There are modules to cater for special enquiries, reports and ad-hoc user systems. The Report Writer gives you access to all the data files with security provided down to field level. Output may be to a variety of mediums including ASCII output for spread sheets, word processing or into attached data bases. The Application Builder enables users to build their own and ad-hoc programs and reports to run against a user defined set of data structures. Growth Potential Expense, inconvenience and lost time is often encountered when upgrading or changing to a new computer system. This often entails changing existing software or converting files to run on the new system. This is catered for this with the facility to upgrade the software merely by installing the upgraded system and transferring the data across to the new computer system. As the system appears and operates identically on all modules, minimal retraining required. Interfaces The system is designed to operate in conjunction with other computer and software products. Interfaces are offered to office automation tools (word processing, spreadsheets) via ODBC drivers, point of sale systems, ascii data transfer, Bar Code printing and input, price change input data, budget input and output, and remote invoicing and e-mailing. Totality This is a total business system. There are shortcomings in most environments - normally in at least one of the following areas; data security, printer spooling, report writing, forms handling, job control or peripheral connectivity. These weaknesses are addressed by including an extensive set of utilities as a standard within the system - thereby giving the option as to the best environment to use. Back to the top of the page |
