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The Purchase ordering system will control and manage the ordering and buying function in a business.
It may be integrated with the Inventory and Accounts Payable systems to form a central orders facility providing a complete management tool to authorise and effectively control the commitment of company funds.
The TITAN system fulfils the following important criteria;
- Provides accurate and reliable re-order information enabling the buyer to make confident purchase decisions.
- Monitors and controls prices. For example, original buying price, subsequent delivered price and selling price.
- Provides recommended order reports that automate the ordering cycle whilst retaining the facility to override and modify recommended quantities
Some of the special features found in the TITAN Purchase ordering system are;
- A centrally managed system
Integrated with the Inventory, Accounts Payable and optionally the Job Costing systems to provide a total purchase ordering facility.
- Manual order input
Caters for manual order input and subsequent order review, amendment and deletion.
- Recommended orders
Automatically prepares a recommended orders report using the physical stock, current orders on hand, allocated stock, the re-order level and lead time for each Inventory item as calculation parameters, or any other user defined formula.
- Creation of Standing Purchase orders
You may create standing purchase orders which may be copied to a valid purchase order.
- Purchase order creation
The recommended orders report allows you to review and produce purchase orders where required.
- Order review, amendment & deletion
Both manually entered orders and recommended orders may be reviewed, amended or deleted.
- Order enquiry
Screen and print enquiries are provided in order number, stock number or supplier number sequences.
- Order tracking and reporting
Reports on outstanding orders, overdue orders, received orders and orders with price discrepancies.
- User definable reporting/audit trails
A number of the formats for reports and audit trails are user definable.
- Optional numbering systems
Order numbering may be manual, automatic or semi-automatic. The number may also be prefixed to indicate different types of orders.
- Temporary stock items
Temporary stock items may be created during the ordering cycle.
- Flexible costing formulae
User definable average cost calculation formulae are available.
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