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The Sales Order Processing integrates with the Inventory, Accounts Receivable and Sales Analysis systems to form an integrated solution to invoicing requirements.
The system may be integrated further with the addition of the General Ledger system to become a fully integrated distribution and financial package.
The Sales Order Processing will achieve the following results;
- Eliminate repetitive manual billing tasks, such as writing or typing out invoices, looking-up prices and discounts, extending prices, etc.
- Eliminate losses caused through incorrect pricing, discounts and extensions.
- Reduce bad debt risk by only supplying goods and services to authorised, credit worthy
customers.
- Increase the level of client service.
- Provide simultaneous capture of vital customer, inventory and sales analysis transaction information for use in these systems.
- Provide multiple billing methods, for example on-line order entry, demand (cash sale) invoices, batch and inter-branch/warehouse invoicing.
The Sales Order Processing System Features;
- On-line order entry, demand or batch invoicing
- User-defined order of entry
Through the use of 'jump tables', it is possible to define the order in which data is entered into the system. This facility displays all standard information, while automatically placing the cursor at the first position where the entry of new data is required.
- Customer credit checking
Customer credit worthiness is checked before, during and after order/invoice entry.
- Supervisor password protection
Credit limits, prices and discounts may be supervisor-password protected.
- Product status
During order entry a product status is advised, for example on hand, allocated, reserved, on back-order or on order and the lead time.
- Non-stock and narrative invoicing
Charges for buy-out items and services are provided for within the invoicing process. These options may also be protected by passwords.
- Instalment Customer invoicing
Customers purchasing on budget accounts can be invoiced across a number of instalments.
- Automatic or manual numbering
The method of invoice numbering can be user-defined, either system generated or manually entered.
- Multiple prices
The system will pre-select prices according to a pricing matrix available, or accept manual or alternative pricing input.
- Multiple discounts
Discounts are supplied by the Inventory and Accounts Receivable files and may be changed if required at input time.
- Discount matrix
Standard discount rates can be set up within the system. This enables automatic generation of discounts by customer, type of customer, product, quantity, time-dependent or overall value.
- Multiple delivery addresses
Each customer may have multiple delivery addresses which can be selected during order entry.
- Financial Exception Reporting
All customers who exceed their credit limits/terms during order entry or invoicing are reported.
Any discount and price entered or selected that is not standard for a customer, is listed in this report for control purposes.
- Order enquiries
Orders on file may be viewed in any of the following sequences; by order number, customer number, due date, customer order number, product number or warehouse/bin number sequence.
- Unit of issue
All quantities are shown in the unit of issue - but with full access to unit of purchase and unit of hold.
- Extensive order status reporting
- Lost order report
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